Responsibilities:
- Answers, screens and extends phone calls
- Greets, registers and directs visitors for main reception desk
- To assist in completing office administrative affairs and daily routines, send office attendance records to SharePoint according to China BCP policy during the Covid-19 pandemic
- Updates internal contact list, seating plan and assets records accordingly
- Coordinate couriers and delivery services and monthly express bills
- Responsible for ordering stationery and office supplies
- Support meals ordering for office regular events e.g. monthly office afternoon tea and office happy hour activities
- Travel arrangements including airline ticket, hotel reservations and transportation as requested
- Arrange business cards printing and distribute printing invoices to each team
- Issue building and FM notice
Qualifications:
- College degree or above
- 2+ years of administration or secretarial related experience
- Proficiency in Microsoft Office
- Can work independently, ability to handle multi-tasks and ad hoc assignments as and when required
- Good written and verbal communication skills in Mandarin and English